Free software pilot · pilot-2026-10-v5

Beta Pilot Terms of Use

HygieneShift SD, operated by Aaron Johnson ("HSSD"), offers a free software directory and matching workspace for San Diego County dental offices and professionals. These terms apply to your account and the home-screen web app. By typing your name and selecting the acceptance box, you intend to sign electronically and agree to these terms and the linked privacy notice. If you act for an office, you confirm that you can bind that office.

1. Free, as-is beta software

This is a beta pilot, provided as is and as available, to the extent permitted by law. It may contain bugs, incomplete records, inaccurate data, interruptions, or delayed notifications. HSSD makes no warranty of accuracy, availability, merchantability, fitness for a particular purpose, or shift fulfillment to the extent those warranties may lawfully be disclaimed. HSSD does not guarantee worker performance, professional suitability, office conditions, workplace safety, coverage, or that a shift will be filled. Keep your own employment and payroll records and confirm important details directly.

2. Offices independently verify every professional

The hiring dental office is required to independently verify all credentials before booking and again as needed before the shift begins. The office must check the appropriate licensing board for the matching identity, license type, current status and restrictions; confirm CPR/BLS and any required training, permits, scope of practice, and supervision; and determine suitability for the actual duties. Professionals must supply accurate, current information and promptly report changes. Uploaded documents, profile labels, entered-date checks, pilot admission, and access to a role group are not HSSD verification, certification, endorsement, or a guarantee. HSSD does not independently verify board status, document authenticity, or clinical competency. Software checks document presence and entered expiration dates only. Live issuer verification is not connected. Each office records its own confirmation for each accepted job; it must not rely on another office's confirmation.

3. Offices employ and pay professionals directly

The office identifies the legal employer, completes onboarding and work authorization, and employs and pays the professional through its own W-2 employee payroll provider. No 1099 shifts are supported. Offices handle wages, withholding, overtime, paid and unpaid breaks, pay statements, workers' compensation, required reimbursements, workplace safety, supervision, and employment records. Professionals are responsible for their own professional conduct and for working within permitted duties. HSSD does not collect or hold shift wages, run payroll, issue W-2s, or provide clinical care. Office employer declarations are self-reported. HSSD does not independently authenticate payroll setup, office authority or insurance coverage. A declaration does not establish that any employee is onboarded, insured or paid.

4. A clear offer before booking

Requests and invitations are not bookings. Accounts and profiles may be created without uploads. Routine pilot access activates after account-email confirmation, a completed profile and acceptance of current terms; restrictions and suspensions remain effective. Role groups use confirmed account email and self-reported profile roles, not independently verified professional status. Offices complete an office-reported W-2 employer declaration before posting; no routine payroll-document upload or HSSD approval is required. Professionals must upload role- and selected-duty-specific evidence before accepting jobs. The office sends an offer with hourly and travel pay. Acceptance reserves the job and shares evidence only with that office; it is not a confirmed booking. This workflow label does not determine whether an accepted offer creates other contractual or employment obligations under applicable law. The office independently verifies credentials and completes W-2 onboarding, then records clearance to confirm booking. Do not start work before clearance. Hourly additions are HSSD posting policies, not statements of legal or market-wide rates: assisted hygiene +$10/hr, dedicated hygiene assisting +$3/hr, RDH laser work +$5/hr, dentist laser work +$10/hr, California RDAEF duties +$5/hr, and same-day coverage +$5/hr. ZIP travel distances are area estimates, not exact door-to-door routes. Confirm or correct actual driving miles together. Travel bonuses do not replace required reimbursements. Software estimates and timesheet approvals do not calculate or satisfy all legally required pay.

5. Software and matched-shift risks; limited release

You acknowledge that relying on beta software and connecting with another user involves risks, including data errors, missed messages, unfilled shifts, cancellations, unsatisfactory work, and unsuitable office conditions. To the extent permitted by applicable law, you release and agree to hold HSSD and its operator harmless from claims arising from other users' conduct or the employment or clinical relationship arranged between an office and professional, including wage-and-hour disputes, malpractice, personal injury, and workplace safety claims, to the extent HSSD is not legally responsible. This is a limited release, not a transfer of every legal duty or a guarantee of immunity.

6. Limited indemnification

To the extent permitted by law, you agree to indemnify HSSD and its operator against third-party claims, reasonable costs, and damages to the extent caused by your fraudulent or inaccurate submissions, unlawful conduct, unauthorized disclosure of documents, or material breach of these terms. An office's obligations include claims caused by its own employment, payment, supervision, or safety violations. This clause does not require a professional to indemnify an employer for obligations the employer must bear by law, and it does not cover conduct for which HSSD remains legally responsible.

7. Rights and liability that cannot be waived

Nothing in these terms waives employee wage, reimbursement, workers' compensation, workplace safety, or other rights that cannot lawfully be waived. No release, disclaimer, or indemnity applies to fraud, gross negligence, willful injury, violations of law, or any liability that applicable law does not allow HSSD or another party to exclude. You may report unlawful conditions or pursue remedies with government agencies. These terms do not bind a patient or any third party who has not accepted them.

8. Private documents and responsible use

Only upload accurate documents and photos you are authorized to share. Your credential documents stay private until you accept a specific office’s job offer and consent to sharing. Only that hiring office can access them while the accepted request or booking remains active and before the shift ends. Withdrawal, decline, cancellation, or the shift end removes access in HSSD, but cannot recall copies an office already downloaded. The office may use them only for onboarding and credential review and must secure any downloaded copies. Do not upload patient information, Social Security numbers, tax forms, bank information, or identity documents. Keep payroll and worker tax records with the employer or payroll provider. A public license lookup uses name and license information, not uploaded government photo ID. A matching license record does not authenticate the account holder. The hiring office handles employment identity and work-authorization checks outside HSSD. Read the privacy notice for storage, access, and deletion details. No cloud service or software can promise perfect security.

9. Changes, cancellations, and records

Promptly communicate cancellations, credential changes, and no-shows through the workspace and your established contact method when urgent. Check the workspace because notifications may fail. HSSD does not automatically deduct wages or impose cancellation fees. Report actual hours, including required paid work and paid rest breaks; deduct only actual duty-free unpaid meal time, not the planned meal duration. Report missed, late or interrupted meals and other payroll concerns to the office. HSSD estimates do not determine overtime, break premiums, sick leave, final-pay deadlines or all reimbursement duties. Report actual hours, including required paid work; office approval records an agreement, not payment. Keep independent payroll records. HSSD may restrict accounts or stop the pilot, but existing pay and employment obligations continue.

10. No fees authorized; terms updates

There is no HSSD membership charge, booking fee, commission, or payment card requirement during this pilot. These terms do not authorize autopay or future fees. After the pilot, the advertised office membership is $78/month per office, available only through separate paid enrollment and paid terms. Professionals join free. The founding rate covers the first 12 consecutive paid months from separate paid enrollment, not the free pilot. Cancellation, refunds, the office/location definition and subsequent pricing must be disclosed before paid enrollment opens. Material changes to these terms require renewed acceptance. Your acceptance receipt records your signed name, authenticated account, version, exact text hash, and time. You may print or save these terms. California law applies, subject to mandatory law and rights that apply to you. If one clause cannot be enforced, the remaining lawful terms continue. For questions or corrections, use the HSSD contact form linked on the homepage.

11. Fair access, workplace concerns and appeals

Discriminatory job postings, referrals and hiring requests, harassment, retaliation, and misuse of private documents are prohibited. Make decisions using lawful, job-related requirements. Do not ask for salary history or use protected characteristics to restrict referrals. Offices must make hiring and compensation decisions independently and must not coordinate wages or no-poach arrangements with competing employers. Nothing prohibits lawful worker discussion of wages, working conditions or protected activity.

For a workplace concern, accessibility or accommodation request, or account-review appeal, use Help & contact. Keep sensitive documents and patient information out of submissions. Reports go to the owner and are not public community posts; confidentiality cannot be guaranteed where information is needed to investigate or respond. You may contact government agencies directly without first reporting to HSSD. Reporting does not waive rights or extend filing deadlines. Account restrictions do not cancel earned wages or existing employment obligations.

Read the privacy notice · Contact HSSD